Because it is written, you can compose and review your message before sending Ideal for international communications expense, problems reaching colleagues, differences in time zones Convenient and non-intrusive: I typically review and answer emails late at night after the kids have gone to bed You can check your email from any computer in the world; e. You can easily include all or part of previous messages, or the message you are responding to, including point by point responses to questions, etc. Ability to send same message to predefined groups of people Ability to include attached files, documents, pictures, datasets Messages easily archivable and storable in a database; search by sender, date, subject, or put into separate mailboxes Ability to paste from other applications directly into email document e.
Number of Messages to Index The number of message to show per page.
Enable Alternating Row Colors Show every other message with a different color. Enable Page Selector Show page numbers that let you go straight to a specific page. Maximum Number of Pages to Show How many page numbers to show.
If there are too many pages then they will be split like this: Message highlighting From almost any window, select "Options" from the menu at top. From the resulting page, select "Message Highlighting". Create a new highlight Choose a scheme for highlighting messages that match a particular pattern see below.
The criterion matches, if the string is contained within the specified field. The match is case-insensitive, and will match a header containing the search string anywhere within it - but no wild cards or regular expressions.
Edit an existing highlight Make changes to a given highlight style. Delete an existing hightlight 2. Unread messages cause the folder name to be bold. Once the folder is clicked on, those unread messages are bold in the folder view.
Click on the subject to read the message. A bar containing three fields From, Date, and Subject is next. These headings separate the message table into logical parts. From tells you who sent you the message, or at least what email address it came from.
Date shows the day which the email was sent. Subject displays what the sender entered as the subject. Between the Date and Subject columns is a small column that is unlabeled.
Reading attachments If an email contains an attachment, it will be listed at the bottom of the email when you are reading a message.The following rules will help your emails look professional and get your message across. Read your message before you send it. Make your subject descriptive and action-oriented.
For example: "Managers: Please send your Board Retreat Dates" contains both the name of the group and an action so. When you compose a new email, the first thing you will probably do is enter your recipient or recipients.
You can do this by simply typing in their email address(es) or you can click “To ” and choose names from your address book. If you're sending a message and want to hide a recipient's email address, you can add them in the "bcc" field.
How "bcc" works. The recipients won't know that you added anyone to bcc. Gmail is email that's intuitive, efficient, and useful. 15 GB of storage, less spam, and mobile access. Click New Email, or press Ctrl + N. If multiple email accounts are configured in Microsoft Outlook, the From button appears and the account that will send the message is shown.
To change the account, click From and pick the account. In the Subject box, type the subject of the message. When you need to protect the privacy of an email message, encrypt it. Encrypting an email message in Outlook means it's converted from readable plain text into scrambled cipher text.